The AV Playbook Part 4 - What Actually Drives AV Costs at Corporate Meetings and Conferences

In this installment of The AV Playbook on The Event Pro Show, Seth Macchi breaks down one of the most misunderstood parts of corporate meetings and conferences: what actually drives AV costs. Drawing from real production experience, Seth explains how timelines, labor, equipment availability, venue logistics, and last-minute changes can dramatically impact a show budget. He also shares why early communication with your AV partner creates more flexibility, stronger planning, and better overall outcomes for planners and production teams alike. Rather than focusing only on line items, this conversation looks at the bigger picture behind event production pricing and the decisions that shape it. If you’ve ever wondered where AV dollars really go, this episode offers context that helps make the process clearer and easier to navigate.

The Event Pro Show is a production of LEMG.

LEMG is a leading event production company known for delivering exceptional experiences. From site planning and event design to technical production, staging, lighting, sound, and more—we do it all. As a second-generation company, we’re proud of our rich history and commitment to innovation. Whether it’s a corporate meeting, conference, convention, or live event, we’re the team our clients trust to execute their vision flawlessly.

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