The AV Playbook Part 5: The Corporate Event Production Timeline

In the final installment of The AV Playbook for Corporate Event Planners, Seth Macchi pulls back the curtain on everything that happens between signing an AV contract and arriving on site for your event. While planners often see the finished product, there is a significant amount of preparation taking place behind the scenes to ensure every detail is ready when show day arrives.

Seth explains how production teams coordinate staffing, secure equipment, manage logistics, develop creative elements, and build the schedules that keep events running smoothly. He also shares what planners should expect from a strong AV partner throughout the planning process and why clear communication during the weeks leading up to an event can have a direct impact on the final outcome. This episode provides practical context that helps planners better understand the work happening long before the first attendee walks through the door.

The Event Pro Show is a production of LEMG.

LEMG is a leading event production company known for delivering exceptional experiences. From site planning and event design to technical production, staging, lighting, sound, and more—we do it all. As a second-generation company, we’re proud of our rich history and commitment to innovation. Whether it’s a corporate meeting, conference, convention, or live event, we’re the team our clients trust to execute their vision flawlessly.

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